Personal Assistant- Director Shared Auxiliary Services
  • Reference Number : REFS/014367
  • Directorate : Shared Auxiliary Services
  • Number of Posts : 1
  • Package : R261 372,00 per annum (Excluding Benefits)
  • Enquiries : Lwandile Phaledi, Siphiwe Nhlapho, Lebohang Molefe/ 011 355-8526/8540/8060

Requirements :

  • Grade 12 and one to two years’ experience in the administration environment. Other required skills and knowledge: Computer skills, good verbal and written skills.

Duties :

  • Receive and process telephone calls. Take enquiries for line managers and follow-up on responses. Perform advanced typing work. Operate office equipment, e.g. fax machines and photocopiers. Log calls to report faulty office equipment. Record the engagements of the Director. Manage the diaries of the Director. Interpret and apply relevant Public Service prescripts and policies. Keep abreast of prescripts, policies and procedures applicable to secretarial work to ensure efficient and effective support to the Director. Provide information and document management service. Sort, file and store manual and electronic documentation in line with relevant legislation and policies. Compile reports, e.g. progress reports, monthly reports and management reports. Check submissions / reports and make notes and /or recommendations for the Director. Respond to enquiries received from internal and external stakeholders. Draft documents as required. Clarify instructions and notes on behalf of the Director. Coordinate travel arrangements for the Director. Manage the leave register for the Directorate. Order and keep stationery. Coordinate and manage the safe keeping of equipment, branding and promotional materials. Prepare briefing notes for the Director as required. Record minutes/decisions and communicate to relevant role-players and follow-up on progress made. Coordinate logistical arrangements for the meetings. Collect and coordinate all the documents that relate to the Director’s budget. Keep record of expenditure commitments, monitor expenditure and advise the Director of possible over and under spending. Coordinate the MTEF allocations with the requested budget and inform the Director of changes.

Notes :

  • application to be submitted on the professional website only

Employer : Department of Economic Development

Location : 56 Eloff Street Johannesburg

Closing Date : 04-07-2022