Overview

Personal Assistant to Chief Director- Strategic Planning, Monitoring and Evaluation
  • Reference Number : REFS/014366
  • Directorate : Strategic Planning, Monitoring and Evalualtion
  • Number of Posts : 1
  • Package : R 261 372,00 per annum (exclusive of benefits)
  • Enquiries : Please contact Mr Lwandile Phaledi/ Siphiwe Nhlapho/ Lebohang Molefe on (011) 355 – 8526/8540/8060

Requirements :

  • A Grade 12 Matric Certificate One to two years’ experience in a management support services preferably within an office of the Director/ Chief Director. Computer Literacy, High level of reliability, Ability to act with tact and discretion, Ability to do research and analyse documents and situations. Knowledge of the relevant legislation/ policies/ prescripts and procedures and Basic knowledge of financial administration.

Duties :

  • Receive and process telephone calls. Take enquiries for line managers and follow-up on responses. Perform advanced typing work. Operate office equipment, e.g. fax machines and photocopiers. Log calls to report faulty office equipment. Record the engagements of the Chief Director. Manage the diaries of the Chief Director. Interpret and apply relevant Public Service prescripts and policies. Keep abreast of prescripts, policies and procedures applicable to secretarial work to ensure efficient and effective support to the Director. Provide information and document management service. Sort, file and store manual and electronic documentation in line with relevant legislation and policies. Compile reports, e.g. progress reports, monthly reports and management reports. Check submissions / reports and make notes and /or recommendations for the Director. Respond to enquiries received from internal and external stakeholders. Draft documents as required. Clarify instructions and notes on behalf of the Director. Coordinate travel arrangements for the Chief Director. Manage the leave register for the Chief Directorate. Order and keep stationery. Coordinate and manage the safe keeping of equipment, branding and promotional materials. Prepare briefing notes for the Chief Director as required. Record minutes/decisions and communicate to relevant role-players and follow-up on progress made. Coordinate logistical arrangements for the meetings. Collect and coordinate all the documents that relate to the Chief Director’s budget. Keep record of expenditure commitments, monitor expenditure and advise the Chief Director of possible over and under spending. Coordinate the MTEF allocations with the requested budget and inform the Chief Director of changes.

Notes :

  • Applications to be submitted online to the http://professionaljobcentre.gpg.gov.za website only.

Employer : Department of Economic Development

Location : Umnotho House, 56 Eloff Street, Johannesburg

Closing Date : 04-07-2022