Overview

Job Duties/Responsibilities will include:
General administration duties as required.

Supporting department managers and staff.

Balance route sheets and cash up of Jumpers/Drivers

Responsible for all aspects of petty cash/approval thereof/payouts/re-cons

Completion of credit notes and debit journals

Attend to all staff related queries

Creating, updating, and maintaining records and databases

Updating office policies and procedures

Scheduling company calendar and updating as needed

Compare clocking sheets with actual work time for pay purposes

General follow up of work with employees and clients

Do re-cons on the following: cash/routes/safe/cashiers

Preparing reports on expenses, office budgets, and other expenditure

Comply with and prioritize all health and safety requirements, policies and procedures

Ensure invoices are matched against requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.

Ensure requisitions, purchase orders and invoices are properly authorized and are in accordance with the appropriate levels of authority.

Ensure invoices related to contracts agree to the contract.

Ensure that the correct VAT is applied to invoices.

Ensure AP batches are posted daily.

Preparation and submission of creditors’ reconciliations (ensure invoices follow sequence).

Timeous payment of invoices, ensuring discount claimed where applicable.

Timeous follow up on all AP queries.

Forward remittance advices to suppliers after completion of payment run.

Candidate Requirements/ Experience:
Have a minimum of 3 years experience as an Administration Officer

Experience with any accounting system

Be computer literate in MS Office and SAP

Be customer service orientated with high working standards

Excellent communication and interpersonal skills

Ability to perform well under pressure and multitask

If you have not been responded to within 21 days of the closing date please accept that your application was not successful.

StaffCentral Consulting