General administration duties as required.
Supporting department managers and staff.
Balance route sheets and cash up of Jumpers/Drivers
Responsible for all aspects of petty cash/approval thereof/payouts/re-cons
Completion of credit notes and debit journals
Attend to all staff related queries
Creating, updating, and maintaining records and databases
Updating office policies and procedures
Scheduling company calendar and updating as needed
Compare clocking sheets with actual work time for pay purposes
General follow up of work with employees and clients
Do re-cons on the following: cash/routes/safe/cashiers
Preparing reports on expenses, office budgets, and other expenditure
Comply with and prioritize all health and safety requirements, policies and procedures
Ensure invoices are matched against requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.
Ensure requisitions, purchase orders and invoices are properly authorized and are in accordance with the appropriate levels of authority.
Ensure invoices related to contracts agree to the contract.
Ensure that the correct VAT is applied to invoices.
Ensure AP batches are posted daily.
Preparation and submission of creditors’ reconciliations (ensure invoices follow sequence).
Timeous payment of invoices, ensuring discount claimed where applicable.
Timeous follow up on all AP queries.
Forward remittance advices to suppliers after completion of payment run.
Candidate Requirements/ Experience:
Have a minimum of 3 years experience as an Administration Officer
Experience with any accounting system
Be computer literate in MS Office and SAP
Be customer service orientated with high working standards
Excellent communication and interpersonal skills
Ability to perform well under pressure and multitask
If you have not been responded to within 21 days of the closing date please accept that your application was not successful.